PCAA March 2010 Meeting Minutes Secretary Report Jerry Punches made motion to accept minutes of February meeting Dick Wall seconded motion, it passed Treasures Report Darren was absent printer ran out of ink E mail Larry $6701.84 in checking. Paid insurance bill for $178, deposited Gerald Johnson made motion to accept treasures report. Paul Stelter seconded motion, it passed Old Business Steel Horse trail no update available Village of Ellsworth will send out cards to residence to get in put on proposed ATV Route. Club County ATV Plan was adopted by County Park and Recreational Committee. Pancake breakfast at Moose Lodge in River Falls on 4/11/10 from 9:00to 1:00. Contact Dick Wall or other members for tickets at $7.00. Club Ride Jerry Punches reported on ride in Clark County on March 13th. Eight people attended lots of ice, mud and water. Had great time, one member fell off ATV. New Business Jerry is planning club ride to Iron River Memorial weekend ride May 26th to June1st Contact Jerry at 273 6329 for more info. Dick Wall has forms for anyone wanting to ride at Trembalue County June 19th or July 17th .Call Dick at 425 9682 for more info. Gilman Public Hearing Town of Gilman had a public hearing on opening all town roads to ATV Routes. Town will give proposal to Town Planning Commission for input and vote on it at April meeting. Club Apparel Scott Jones has apparel if want some thing call Scott at 715 307 7171. Meeting Dates April 19th Deans in Plum City May 17th Bills in Spring Valley June 21st Eau Galley Sportsman’s Club in El Paso July 19th T bar Ellsworth Helmers printing still have club meetings at court house, need to change. Landowner Appreciation Arron Steel made motion to table till next month. Jerry Johnson second motion it passed. Club Bylaws Club Bylaws were never adopted for corporation by members according to minuets of last year’s annual meeting or latter meetings. Dave Swenson made motion to adopt the bylaws below Jerry Johnson seconded motion, it passed . Pierce County ATV Association Inc. Bylaws – 07/24/2009 Pierce County ATV Association Inc. Bylaws Article I - Name and Purposes Section I - Name The name of this association shall be "Pierce County ATV Association Inc." Section II - Purpose This non-profit, membership association is established in order to support All-Terrain Vehicle (ATV) enthusiasts, as well as to promote the sport in Pierce County of Wisconsin. The association’s principle goals are:  To promote the practice of safe and responsible riding habits, being respectful to landowners, the environment, other trail users, local residents, and other ATV riders.  to work with Local, State, and Federal Government agencies as well as other associations, clubs, and organizations to preserve and expand ATV riding privileges through involvement in the designation, establishment, and maintenance of trail systems in Pierce County.  To aid as a communication link for local ATV enthusiasts and to act as an organized voice providing representation for the concerns of ATV riders in our area. The Association also provides a forum for riders to contact one another concerning organized rides, expressing opinions and concerns, etc. Section III - Code for ATV Riding We strive to lead by example by being good and responsible ATV operators. We recognize that people will judge all ATV owners by our own actions - every rider does make a difference. We will use our influence with other ATV riders to promote sportsman-like conduct. We strive to stay on trails and not tear up sides of trails and hills, to not litter trails or pollute streams, rivers, and lakes, and to be respectful to the environment, i.e., "treading lightly" in our travels. We strive to respect property owner's rights and to not be an annoyance to local residents. We strive to not interfere with or harass hikers, mountain bikers, horseback riders, fishermen, hunters, skiers, etc. We strive to ride only in authorized areas when traveling cross-country. We strive to not harass or harm wildlife or livestock in our travels. Section IV - Form of Entity Pierce County ATV Association Inc. Bylaws – 07/24/2009 This Association shall be organized as a non-profit membership corporation for legal and tax reporting purposes. Article II - Membership, Initiation Fees, and Dues Section I - Composition Membership in this Association shall be determined on a nondiscriminatory basis without regard to race, color, or national origin. Section II - Number There shall be at least 12 (twelve) people comprising the total association membership for it to continue. Section III - Term of Membership The term of membership shall be annual and coincide with the calendar year. Section IV - Initiation Fees and Dues The initiation fee and/or dues shall be $20.00 (twenty dollars) per individual, $35.00 (thirty-five dollars) for a family, and $50.00 (fifty dollars) for businesses. New individual and family memberships shall be pro-rated on a quarterly basis as follows: Quarter Individual Membership Family Membership Jan – Mar $20.00 $35.00 Apr – Jun $15.00 $26.25 Jul – Sep $10.00 $17.50 Oct – Dec $5.00 $8.75 This Association shall be organized as a non-profit membership corporation for legal and tax reporting purposes. Article II - Membership, Initiation Fees, and Dues Section I - Composition Membership in this Association shall be determined on a nondiscriminatory basis without regard to race, color, or national origin. Section II - Number There shall be at least 12 (twelve) people comprising the total association membership for it to continue. Section III - Term of Membership The term of membership shall be annual and coincide with the calendar year. Section IV - Initiation Fees and Dues The initiation fee and/or dues shall be $20.00 (twenty dollars) per individual, $35.00 (thirty-five dollars) for a family, and $50.00 (fifty dollars) for businesses. New individual and family memberships shall be pro-rated on a quarterly basis as follows: Quarter Individual Membership Family Membership Jan – Mar $20.00 $35.00 Apr – Jun $15.00 $26.25 Jul – Sep $10.00 $17.50 Oct – Dec $5.00 $8.75 Business memberships shall not be pro-rated. Section V - Distribution of Funds All funds acquired by initiation fees, dues, or Association-sponsored events shall be used for Association expenses and such educational, recreational, or charitable activities within Association purposes as the Executive Committee shall designate. All expenditures in excess of $150.00 (hundred fifty dollars) shall require the verbal agreement of a majority of the Officers and Board of Directors. Article III - Officers Section I – Executive Committee The Executive Committee of the Association shall consist of the four (4) Officers and the three (3) members of the Board of Directors. The Officers of the Association shall be President, Vice-President, Treasurer, and Secretary. The Board of Directors of the Association shall consist of three (3) members elected at large from the current members of the Association. Section II - Terms of Office The Officers and Board of Directors shall be elected at the annual meeting for a term of one (1) year.. To maintain status as a member of the Board of Directors, two-thirds (2/3) of the monthly meetings (i.e., 8 out of any 12 consecutive meetings) must be attended. Section III - Method of Election 1. Nominations for Board of Directors shall be made from the floor at the annual meeting. 2. Association members will then get a slip of paper upon which they can write their choice for the position being elected. A tally committee of two members shall be appointed by the President to count the ballots and announce the names of those selected. 3. All members of the Board of Directors shall take office immediately upon election and hold office for one term and until their successors have been elected and duly installed. 4. If a majority of members feel a Officer or Board of Director is not following through with their job, they may be removed from office by a majority vote of the members. A new Officer or Board Member shall then be elected. Section IV - Duties President - The President shall be the chief officer of the Association and shall preside at all meetings of the membership. The President shall appoint all standing committees and be an ex-officio member thereof. The President shall have general powers and duties of supervision and management usually vested in the office of a president of an organization. Vice-President - The Vice-President shall perform the duties and exercise the powers of the President during the absence or disability of the President. Secretary - The Secretary shall attend all meetings of the members and shall take and preserve a copy of the minutes of all proceedings. The Secretary shall give all notices required by these By-laws and perform other duties as may be delegated by the President. Pierce County Treasurer - The Treasurer shall have custody of all of the Association's funds and shall keep books reflecting a full and accurate accounting of all receipts and disbursements made by the Association. The Treasurer shall disburse the funds of the Association as ordered and shall render a Treasurer's report at all meetings of the Association. Article IV - Fiscal Year The fiscal year of the Association shall commence from July 1st through June 30th. Article V - Meetings Section I - Annual Meetings The annual meeting of the membership shall be each year in place of the August monthly meeting, on the same date and at the same time as the monthly meeting would normally be held. Section II - Monthly Meetings Monthly meetings of the Association shall be held on a monthly basis unless the majority of members present determine that monthly meetings are not necessary for a period of time. 15 days notice shall be given to all members prior to changing the regular day and/or time of the monthly meeting. Section III - Special Meetings Special meetings of the Association may be called by the President or upon the request of the Officers. Section IV - General The members present at a regular or special meeting shall constitute a quorum for the transaction of business. Each Individual Membership shall be entitled to 1 (one) vote and each Family Membership shall be entitled to 2 (two) votes. Article VI - Committees The President shall appoint committees deemed necessary by the Officers for situations or events. Article VII – Bylaws Amendments Amendments may be made at an annual, regular, or special meeting by a majority vote of those members present. Pierce Article VIII - Chapters Section I - Chapter Bylaws All Chapters of the Pierce County ATV Association Inc. ("PCAA") agree to accept and abide by the PCAA Bylaws. Section II - Chapter Membership Dues All Membership Dues will be paid to the PCAA and not to the Chapter of the PCAA. Section III - Chapter Fundraisers Any assets generated by fundraisers put on by a PCAA Chapter will stay with the Chapter. Section IV - Chapter Meetings At least 2 members from the PCAA must be in attendance at all PCAA Chapter meetings. Section V - Chapter Trails and Routes Any ATV trails or routes being proposed by a PCAA Chapter must be brought up at a monthly or annual meeting of the PCAA. Section VI - Chapter Bylaw Violations All PCAA Chapters must abide by the PCAA Bylaws. Any violation of the Bylaws by a Chapter will be given 30 days to be corrected or the Chapter will be subject to termination by the PCAA. Motion to Adjourn Dick Wall made motion to adjourn Jerry Johnson seconded motion ,it passed